Create a CJA 20/30

1

On the Home Page, select a case from the Appointments List grid.

2

On the Appointment Info page, next to CJA 20, click Create.

3

The document opens to the Basic Info tab.  Navigate through the document using the tabs at the top or the navigation buttons at the bottom.

IMPORTANT: If you have more than one billing record, or have recently added a new billing record, ensure the correct record is selected on the Basic Info tab in the Payment Info section as the Preferred Payee.

4

Click on the Services tab to begin entering itemized claims for services. Complete the required fields of Date, Service Type, Description, and Hours (in tenths of an hour), then click Add.  Repeat as needed.

Itemized services will appear in the grid below.

Note: Claims may be entered in any order.  To edit an entry after having added it, select it from the grid, make changes, and click Add. To delete an entry, click on it and click Remove.

Note: The Representation Fee Limit displays on the left panel along with the Fee Amount Remaining After Approved and Pending.  This information updates upon each save of the voucher so attorneys can easily keep tabs on the funding available and remaining on a case.  

Note: Attorneys can expand the Services and Expenses Quickview on the left panel to track time that has been entered on each voucher.

5

Click on the Expenses tab to enter claims for expenses. Complete the required fields Date, Expense Type, Description, and, depending on the Expense Type, either Miles or Amount, then click Add.

Itemized expenses appear in the grid below.

Note: Expenses may be entered in any order. To edit an entry after having added it, select it from the grid, make changes, and click Add. To delete an entry, click on it and click Remove.

6

Click on the Claim Status tab. Ensure the Start and End Dates for the document are correct, select an option under Payment Claims, and answer the questions accordingly.  Selecting a payment claim is required.

Note: A warning message will appear if there are Service and Expense claims that fall outside the Start and End dates on the Claim Status tab.

7

Click on the Documents tab to upload supporting documentation.  

Note: Each document must be in PDF format and 10MB or less in size.

To upload a document, click Browse or Choose File to navigate to the document. Type a description of the document in the Description field and click Upload. Documents appear in the grid below

8

To submit the CJA 20 to the court, go to the Confirmation tab, check the box affirming the accuracy of the information provided, then click Submit.

Note: The Public/Attorney Notes field may be used to by attorneys and court staff to send messages back and forth. When a document is rejected, the court staff may populate this field with instructions for the attorney. This field may also be included in the rejection email.

9

If there are no errors in or warnings associated with the document, a success message will be displayed indicating that the document has been submitted to the court.